Privacy Policy

1. General Information

Representation Services values your privacy and is committed to protecting your personal data in compliance with the Belgian Code of Companies and Associations and the General Data Protection Regulation (GDPR) (EU) 2016/679.

This policy outlines how we collect, use, and safeguard your information when you visit our website or use our services.

2. Data Controller

The entity responsible for the processing of your personal data is:

Representation Services BV
Jagerstraat 25/31
2140 Antwerpen, Belgium
Enterprise Number (CBE): 0417916382
Email: info@representationservices.com

3. Data We Collect

We may collect and process the following categories of personal data:

• Identification Data: Name, job title, and company name.
• Contact Data: E-mail address, telephone number, and office address.
• Financial Data: VAT numbers and invoicing details required for our services.
• Technical Data: IP addresses and browser types (via standard web logs for security).

4. Purpose of Processing

We process your data for the following specific purposes:

• To execute the service agreement (fiscal representation and VAT compliance).
• To communicate with you regarding your tax obligations.
• To comply with legal obligations imposed by the Belgian VAT authorities.
• To respond to inquiries submitted via our contact forms or email.

5. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by law (e.g., accounting and tax retention periods in Belgium, which is typically 7 to 10 years).

6. Your Rights

Under the GDPR, you have the right to:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request the deletion of your data ("right to be forgotten"), subject to legal retention obligations.
• Restriction: Request that we limit the processing of your data.

To exercise these rights, please contact us at info@representationservices.com.

7. Cookies

Our website uses essential functional cookies to ensure the website operates correctly. We do not use tracking or advertising cookies without your explicit consent.

Last updated: January 2026